Managing emails (in Outlook) is simple — once you understand three things

Managing emails (in Outlook) is simple — once you understand three things For many, managing an inbox is an agonizing Sisyphean task – or at least unpleasant and inefficient. But really, it’s quite simple, and can be enormously efficient if you embrace three important concepts. Before we get to those concepts, however, let’s understand why […]

Microsoft Focus (was clutter) VS Inbox480

Do you receive a lot of non-core business email that you don’t consider spam? Email that falls into the gray space of not very important, but you want to keep anyway. Then Inbox480 is for you. It’s similar to Focus, but also quite different in that it gives you a lot more control over which emails are […]

Should Inbox Zero Be Your Goal? Probably Not.

Should Inbox Zero Be Your Goal? Probably Not. Most of the blogs I read about being more productive with email focus on reaching inbox zero. No doubt, it’s a worthy cause, but is it the correct objective for you? Probably not. Most people struggle with keeping their head above water, never mind capturing the holy […]

Sending The Snow

I can imagine being on the other end of being asked to send in the “snow” – your empty inbox at the end of the day with 0 to prioritize, 0 to plan and 0 Today. On first glance, this request may seem a bit over the top. I get it. If you still feel […]

Outlook Tip #1

  3 things you can do with an email that not everyone knows about: 1) Create a calendar event Drag the email to your calendar icon in the lower left-hand side of Outlook. This will allow you to block out time to execute the task in the email. Use this when an email requires 30 […]

How to write Next Actions that create impact

  Probably the biggest challenge novice LeanMailers face is writing proper Next Actions (NAs) that make an impact on your brain. When your NAs are generic, your brain struggles to remember what the NAs pertained to. The result, then, is an increase in time-spend, not a decrease — without any return on investment The reason Generic NAs don’t hook into your memory, […]

The Art of Categorizing in LeanMail

The Art of Categorizing in LeanMail Sneak Peek – InstantArchive Categorization When we categorize emails, we are doing so in order to be able to locate them quickly and easily. Beginning with that end in mind, since all your mails will be placed in one folder, we should not be thinking in hierarchies (folder in […]


Ant Text Intelligent branding email templates. Email management has never been easier! With Ant Text, any company can be more efficient with email communication. This add-in can be used directly from Outlook!   Try it now for FREE! What is Ant Text Ant Text is a Microsoft Outlook add-in that makes you and your colleagues more […]

A word from our CEO, Michael Hoffman

A word from our CEO, Michael Hoffman   Most of you know that besides being an executive coach, I run a software company called LeanMail.  But what many of you are perhaps not aware of is that we recently made a revolutionary change in our implementation model. Previously, we sold LeanMail as a single unit […]

Become More Organized With Habit Change


Is This You? Improving with Habit Change I’ve seen Hector (a local homeless person) wheeling his cart around Barcelona a few times. It’s massive. It must be extremely difficult to maneuver. One day I went up to him asked him if he really needed all of those things. He actually articulated an impressive defense. That’s […]

Email management for productivity, a tool but not a Solution

Email management for productivity: easy to mistake a tool for a solution. Even though most of our customers might call our LeanMail email management software for Microsoft Outlook the definitive solution for email management, productivity, and efficiency, it’s not.  It’s easy to mistake a tool for a solution because once you have consciously and subconsciously […]