Mastering Productivity: How Prioritizing Important Emails Over Quantity Can Actually Boost Your Efficiency
Mastering Productivity: How Prioritizing Important Emails Over Quantity Can Actually Boost Your Efficiency by Michael Hoffman It’s easy to fall into the trap of thinking that being productive means getting a lot of email done. Many of us spend hours every day responding to emails, sorting through our inbox, and sending out quick replies just […]
LeanMail Isn’t Just For High Volume Emailers
LeanMail Isn’t Just For High Volume Emailers by Michael Hoffman LeanMail is a highly efficient email management method designed to streamline your inbox and increase productivity, regardless of the volume of emails you receive. While many email management systems are geared towards individuals with high email volumes, LeanMail offers numerous benefits even for those who receive […]
If You Like GTD, You’ll Love LM
If You Like GTD, You’ll Love LM by Michael Hoffman If you are a fan of the methodology espoused by David Allen in his book “Getting Things Done” (GTD), you may find that you will appreciate the approach and functionality of LeanMail (LM). GTD is a system for managing tasks and projects that emphasizes the importance […]
You Have Been Suspended As Of Today’s Date
You Have Been Suspended As Of Today’s Date by Michael Hoffman Imagine receiving an email from the board of directors or from your boss, telling you that you have been suspended and that the suspension is likely to take weeks before the investigation (investigation!?) has been completed. This happened to a client of mine, who, by […]
Managing Emails (in Outlook) Is Simple — Once You Understand Three Things
Managing Emails (in Outlook) Is Simple — Once You Understand Three Things by Michael Hoffman For many, managing an inbox is an agonizing Sisyphean task – or at least unpleasant and inefficient. But really, it’s quite simple, and can be enormously efficient if you embrace three important concepts. Before we get to those concepts, however, let’s […]
Five Things To Know When Buying Productivity Software
Five things to know when buying productivity software by Michael Hoffman If you have ever bought a diamond ring, you probably know about the 4C’s of diamonds: cut, color, clarity, and carats. It’s also fine if you don’t. Maybe the size of the diamond was the main thing you cared about because, let’s face it, it’s […]
Remember Those Days of Hour-Long Meetings
Remember Those Days of Hour-Long Meetings by Michael Hoffman Remember those days of back-to-back hour-long meetings? Well, they’re gone, and they won’t be coming back— I mean ever. I’m not saying that we won’t have an occasional 60-minute meeting, but videoconferencing is changing more than where we meet; it’s also changing for how long we meet. […]
Sending The Snow
Sending the snow by Michael Hoffman I can imagine being on the other end of being asked to send in the “snow” – your empty inbox at the end of the day with 0 to prioritize, 0 to plan and 0 Today. On first glance, this request may seem a bit over the top. I get […]
Outlook Tip #1
Outlook Tip #1 by Michael Hoffman 3 things you can do with an email that not everyone knows about: 1) Create a calendar eventDrag the email to your calendar icon in the lower left-hand side of Outlook. This will allow you to block out time to execute the task in the email. Use this when an […]
How 5S Is Applied In LeanMail
How 5S Is Applied In LeanMail by Michael Hoffman 1. Sort: In the Prioritize view, Delete, Archive, assign High or Normal priority. Do this quickly like dealing playing cards. Answer mails that take less than 10 seconds. When you are finished sorting, your view will change to Plan. 2. Straighten: Now that the waste is removed, non-actionable emails are archived, and […]
The Art of Categorizing in LeanMail
The Art of Categorizing in LeanMail by Michael Hoffman Sneak Peek – InstantArchive Categorization When we categorize emails, we are doing so in order to be able to locate them quickly and easily. Beginning with that end in mind, since all your mails will be placed in one folder, we should not be thinking in hierarchies […]
The method makes sense, but still, you revert to your old ways
The Method Makes Sense, But Still, You Revert To Your Old Ways by Michael Hoffman Here are the 13 biases and effects that can easily derail you from adopting LeanMail – or any new habit for that matter. Ambiguity effect The tendency to avoid options for which the probability of a favorable outcome is unknown. Is […]
